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Leader, Facilitator, and Team Builder for the Committee
2. The Plan for the First Committee Meeting
When committee members assemble for the first time, they are likely to have many questions, such as:
What is the study really about?
What is the plan for the study?
Who are my colleagues on the committee?
What can I contribute?
What is the role of the staff?
The answers to these questions create impressions that will influence the study throughout its course. Thus, it is very important for the first meeting to be well planned and conducted.
The objectives of the first meeting almost always include the following:
- To introduce the committee to its charge by clearly conveying the statement of task and the study's origins and context
- To describe the expectations for the study of the sponsors and other audiences
- To identify issues that may be potentially controversial or contentious
- To complete the formation of the committee and acquaint members with one another through discussion of the committee's composition and balance in light of its charge
- To explain the institutional process, including report review and release, under which the study will be conducted
- To discuss and adopt a work plan for the study that encompasses such elements as research methods, writing assignments, topics for future meetings, and so on
- To allow committee members to get better acquainted and begin the process of building trust among them
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