Emergency Preparedness and Business Continuity for Facilities Management Forum

Agenda

Welcoming Remarks and Overview of Forum
Lt. General Henry J. Hatch, U.S. Army (Ret.), Chair, Federal Facilities Council

Developing and Implementing Continuity of Operations Plans

The Federal Emergency Management Agency (FEMA) was established in 1979 to protect, among other things, the Nation’s critical physical infrastructure. Activities include terrorist incident planning; disaster mitigation, preparedness, response and recovery; best practices and training. Staff from FEMA chair the Continuity of Operations Working Group. This presentation will focus on regulations, guidance, and resources for developing and implementing continuity of operations plans. The speaker will also address how facility managers and emergency preparedness staff can work together in these efforts.

Mr. Stephen Hood, Chief, Program Coordination Branch, National Security Division, FEMA

Planning for the Unexpected

This session will articulate issues associated with how to equip the individual responsible and accountable for emergency preparedness with comprehensive strategies and tools to meet the continuing challenges of contingency planning, emergency preparedness, disaster recovery and operational continuity. Specific issues to be discussed include: defining risk and vulnerability; developing prevention and risk mitigation programs; planning response, resumption and recovery programs; determining coordination with priority vendors, surrounding facilities, community and regulatory agencies; developing training, drills and exercises for personnel, visitors, customers and vendors; on-going maintenance program development.

Mr. Glin Jay, representing the International Facility Management Association

9/11: Business Resumption at the Architect of the Capitol

The terrorist attack of September 11, and the subsequent discovery of anthrax in the Hart Office building, triggered a series of responses and actions by the Architect of the Capitol aimed toward business continuity and resumption. Efforts to ensure that the House and Senate could function during the anthrax clean-up period, and the need to develop plans for response to possible future attacks, has led to an on-going collaboration between Facilities, IT, Personnel and Finance. Today’s panel will discuss this work-in-progress as it further defines Capitol Hill’s preparations for the future.

Mr. Alan Hantman, Architect of the Capitol, with Sue Adams, Rebecca Tiscione (HR director) and Brian O'Rourke from the AOC

9/11: Crisis Management, Restoration and Business Resumption at the Pentagon

How well prepared is your Continuity of Operations Plan to function should you lose power, or other vital resources? Analyzing your infrastructure is a vital process of a continuity of operations plan and having a plan in place is critical should any vital infrastructure component be lost for a period of time. This presentation will deal with disaster planning that existed before 9/11 and the use of tools such as design-build, incentives/award fees and performance-based requirements for rapid demolition, renovation and tenant fit-out associated with business resumption at the Pentagon.

Mr. Lee Evey, Program Manager, Pentagon Renovation Office, Pentagon

Facilities Technology and Business Resumption

Defining your risks is less than half the battle. Creating a means of documenting and maintaining large amounts of ever changing information requires a dedicated effort. Or does it? Much of the data required for Continuity of Operations Planning is already maintained by organizations in one format or another. Taking these data and making them available for planning and quick decision-making in a crisis is a matter of making information systems available to the right people at the right time. This presentation will focus on how Federal organizations can better leverage their existing information through intelligent use of various facilities related systems.

Mr. Eric Teicholz, President of Graphics Systems, Inc., and NRC BICE Member