Supporting Documents are due on the following dates:
February Review - Feb 15^th
May Review - May 15^th
August Review - August 15^th
November Review - November 15^th

References
Transcripts
Immigration Documents

References

No respondents may be employed in any capacity at any location of the Agency to which you are applying.

Only two exceptions -

- for applicants to the NIH/NIST Joint Postdoctoral Program - if you are currently at NIH or NIST on another fellowship, then we will allow one respondent to be from NIH or NIST; however, the others must be from non-NIH/non-NIST scientists.

- for applicants to the NIH Postdoctoral Program - if you are currently at NIH on another fellowship, then we will allow one respondent to be from NIH; however, the others must be from non-NIH scientists.

There are several ways of transmitting Reference Reports to your referees:

General Support Documents (use these forms if NOT applying to the Master’s or Methane Programs)
Master’s Level Support Documents
Methane Hydrate Support Documents

You may access and use these forms in the following ways:

Hard Copy
A form in PDF can NOT be completed electronically by your referees.
Click on the 'PDF' link.
A blank Reference Report will appear.
Click on 'File', 'Print' and distribute hard copies to your referees for completion.
Include your abstract.

Electronically Copy
You need to complete the 'Applicant' section of the Reference Report form.
Save it as a Word document and send it as an email attachment to your referee.
Attach your abstract as a separate document.
They should complete the form, save and forward it to our office (RAP@nas.edu)

You can send your referees directly to one of these three sites:

General Support Documents (use these forms if NOT applying to the Master’s or Methane Programs
Master’s Level Support Documents
Methane Hydrate Support Documents
Instruct them to complete the 'Reference Report' and
They should then save and send it to our office (RAP@nas.edu)

If not being sent electronically from your referees directly to our office then all Reference Reports or Letter of Reference should be completed, signed, and placed in their own sealed envelope with the respondent's signature clearly written across the envelope flap.

To guarantee delivery, Transcripts (if applicable) and Reference Reports must be mailed by Express Delivery to:

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Transcripts

Postdoctoral applicants must provide a record (transcript) of courses and grades from all post-secondary (undergraduate and graduate) institutions attended. Transcripts and other documents in a foreign language must be accompanied by a certified translation into English. (Transcripts are not required of Senior applicants).

Postdoctoral applicants, who hold a doctoral degree from a non-U.S. institution that does not issue transcripts, must request an official statement to this effect; in addition, the university statement must confirm that you are currently in a doctoral program or have been awarded the doctorate. Furthermore, when transcripts are not available, you must provide the National Academies with a complete listing of all courses and grades for your undergraduate and graduate studies. These listings are to be signed and dated on each page.

Student Issued or photo copies are acceptable at the time of application but if you are selected for an award, official transcripts bearing the university seal must be sent from the institution directly to the National Academies.

Immigration Documents

All non-U.S. citizens who are in the United States now, or who have recently held J-1 status in the United States, must send legible copies of their immigration documents. Depending on your status, these may include:

- passport, showing personal data and dates of validity
- visa(s)
- I-94 Departure Card
- DS-2019 or I-20 form
- Employment Authorization Document (EAD)
- Permanent Resident Alien cards

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